Address basics · 6 min read

Country, State, and Province Fields — What to Do When They Don’t Apply

How to handle state, province, region, and prefecture fields for countries that use different administrative names.

By Charlie Simmon ·

The “state” field is not universal. Canada has provinces, Japan has prefectures, France has regions, and some countries do not use a middle-level field at all.

Use the local label

Change the label with the country: State for the US, Province for Canada, Prefecture for Japan, Region for France, and so on. A generic “State/Province” label is better than “State” alone.

Allow an empty value

Do not require a region for a country that does not need one. If the field is optional, say so and do not block submission when it is blank.

Do not validate against the wrong list

A US state dropdown should not appear for a German address. Validate the region against the selected country, not against a global list.

Questions

Is a province a state?+
It is a similar middle-level administrative unit. Use the local name so users recognize it.
What about Hong Kong?+
Hong Kong does not use a state or postal code. The district can be part of the city or region line.

Examples are synthetic. Do not use a generated address for identity checks, account registration, or delivery.

Reference standards

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